Events & Engagement Manager
Job Description
The Events & Engagement Manager leads high-profile, large‑scale experiences while contributing to education, science, and history at a national level. This position is responsible for end-to-end museum event strategy and execution, from development through post-event analysis. This role blends the best of corporate event production—budgeting, vendor management, brand experience, and stakeholder engagement—with the opportunity to support a nationally recognized museum and its educational mission.
The Events & Engagement Manager plays a key role in shaping the Museum’s public presence through flagship events like the Einstein Gala (New Mexico’s Biggest Science Party), Nuclear Science Week (an international celebration), and a diverse portfolio of donor, corporate, and community events. This person will work directly with the Director of Development and Communications, senior leadership, sponsors, and the Board of Trustees.
This leader works as a core member of the Development and Communications Team, collaborating closely with colleagues to ensure events support fundraising, donor engagement, brand visibility, and public outreach goals. This position also provides managerial oversight as the direct supervisor of the Museum’s Facility Rental Coordinator, ensuring alignment, scheduling efficiency, and a consistent guest experience across Museum-hosted events.
In addition, this role serves as a key liaison to the Museum’s Board of Directors, coordinating meetings, events, and special initiatives.
Essential Job Functions
Collaboration & Cross‑Functional Partnerships
- Work as an integrated member of the Development and Communications Team, aligning events with fundraising strategies, donor stewardship, marketing campaigns, and public engagement efforts.
- Manage and collaborate closely with the Facility Rental Coordinator to coordinate scheduling, logistics, and operational needs for events hosted at the Museum, ensuring a seamless experience for internal events, rentals, and third‑party partners.
- Partner with Museum leadership, marketing, development, operations, and education staff to deliver cohesive, high‑quality experiences across all event types.
- Support shared goals related to revenue generation, brand awareness, community relationships, and mission impact.
Lead High‑Impact Events
- Own the full event lifecycle for a portfolio of major events, including galas, silent and live auctions, fundraising events, corporate receptions, donor experiences, and public programs.
- Manage event strategy, budgets, timelines, logistics, contracts, vendors, and on‑site execution.
- Deliver polished, professional events that reflect a strong brand, exceptional guest experience, and measurable outcomes.
- Serve as the on‑site lead during events, ensuring seamless execution and real‑time problem-solving.
- Evaluate event performance and ROI, preparing post‑event reports and insights to inform future planning.
Sponsorships, Revenue & Partnerships
- Collaborate with the Director of Development and Communications and Museum leadership staff to support revenue goals tied to events.
- Secure and manage corporate sponsorships, in‑kind partnerships, and auction or prize donations.
- Build and maintain professional relationships with sponsors, donors, vendors, and community partners.
- Support donor stewardship and guest engagement before, during, and after events.
Board & Executive‑Level Coordination
- Act as the primary staff partner to the Museum’s Board of Trustees for the annual fundraising gala.
- Coordinate Board and committee meetings, including scheduling, materials, logistics, and event support.
- Assist with Board‑related events, retreats, and special initiatives, working directly with senior leaders and trustees.
Brand & Marketing Collaboration
- Work with the Director of Development and Communications staff to promote events across digital, print, and social platforms.
- Ensure event messaging, materials, and guest experience align with the Museum’s brand and voice.
- Contribute content and ideas that elevate visibility and attendance.
General Responsibilities
- Always provide excellent internal and external customer service
- Strong project management and organizational skills
- Advanced writing and editing skills
- Ability to manage multiple deadlines and work independently
- Attention to detail paired with the ability to think strategically
- Maintain clear communication with internal teams and external partners
- Attend required staff meetings and collaborate across departments
- Full-time, 40 hours per week; schedule includes evenings, weekends, and non-standard hours based on events
- Ability to lift and move up to 25 pounds
- Ability to assist with physical setup and teardown of event spaces, including tables and chairs
Required Qualifications
- 3+ years of experience in event management, corporate events, hospitality, experiential marketing, or related fields.
- A bachelor’s degree from an accredited university is required, and candidates should have experience working within a results‑oriented environment.
- Proven success managing multiple events, budgets, vendors, and timelines simultaneously.
- Experience working with executive stakeholders, clients, sponsors, or boards is highly valued.
- Nonprofit or museum experience is welcome but not required.
- Professional communication and stakeholder management
- Comfort working with senior leaders, sponsors, and high‑profile guests
- Confidence leading events and making decisions in real time
- Proficiency with Microsoft Office, Bloomerang CRM, and Fundraising a plus
This full-time, hourly, non-exempt position is supported by major medical, dental, vision, and 401 (k) retirement savings program benefits.
Application: Interested persons should send a cover letter, current resume of experiences, plus three references to National Atomic Museum Foundation, Attention: Director of Development and Communications.
The National Museum of Nuclear Science & History is an equal opportunity employer.
DEVELOPMENT ASSOCIATE
Overview
The Development Associate plays a vital role in advancing the organization’s mission by supporting comprehensive fundraising and membership strategies. This position requires a highly organized, detail-oriented, and relationship-driven professional who will oversee donor database management, support the grant lifecycle, and assist with membership appeals.
Key Responsibilities
- Maintain accurate, up-to-date donor records in the organization's CRM (e.g., Bloomerang).
- Process donations, reconcile records with the finance team, and generate timely, accurate tax acknowledgment and stewardship letters.
- Generate regular reports on fundraising and membership metrics and donor retention to inform strategy
Membership Program Management
- Serve as the primary point of contact for museum members, handling inquiries, renewals, upgrades, and benefits fulfillment.
- Execute membership renewal cycles, including mailing physical notices and launching digital renewal campaigns.
- Analyze membership data to track acquisition, retention, and churn rates to improve retention strategies.
- Collaborate with marketing to develop promotional materials for membership drives, onsite visitor recruitment, and digital acquisition.
Fundraising Campaigns & Appeals
- Support the execution of key fundraising campaigns (e.g., Annual Appeals, Operation Preservation and other special campaigns) by managing administrative tasks and donor communications.
- Assist in writing, editing, and formatting newsletters, appeal letters, and digital content.
- Conduct prospect research on individuals, corporations, and foundations to help grow the donor pipeline.
Grant Support & Administration
- Assist the Development Director with the grant lifecycle, including maintaining the grants calendar for submission and reporting deadlines.
- Help prepare grant proposals, gather necessary attachments, and submit required progress reports.
Event Support
- Manage event registration lists, sponsor tracking, and in-kind donations.
- Staff events, which may include occasional evening or weekend hours.
Qualifications and Skills
Education: Bachelor’s degree or equivalent work experience in Nonprofit Management, Business Administration, Communications, or a related field.
- Experience: 1–3 years of experience in nonprofit fundraising, donor relations, or program/project management.
- Technical Proficiency: Familiarity with donor management software (e.g., Bloomerang or other fundraising software) and proficiency in Microsoft Office Suite.
- Communication Skills: Excellent written and verbal communication skills; ability to articulate the organization's mission compellingly and professionally.
- Organizational Skills: Exceptional project management skills with the ability to manage multiple deliverables and meet tight deadlines in a fast-paced environment.
Position Requirements:
-Demonstrated organization and follow-through
-Advanced writing skills
-Strong communication and research skills
-Meets frequent and revolving deadlines, very detail-oriented
-Able to follow directions and complete tasks as requested in a detailed and timely manner
-Ability to meet high expectations and take pride in their work
-Physical ability to complete rental set-ups and teardowns, such as chair set-up, moving tables, etc., able to lift 25 pounds.
-Access to reliable transportation to attend outreach events and to pick up silent auction items
Desired Attributes:
-College Degree preferred
-Experience working in a result-oriented environment
-Data software management experience
Reports to: Director of Development
Basic Work Week: The position is a full-time, non-exempt, hourly position with a 40-hour workweek. Benefits: Medical, Dental, and Vision after 90 days, Matching 401K after 6 months. Paid sick leave, vacation, and 7 paid holidays.
Please submit a cover letter, resume, and three references to the Director of Development
*The National Museum of Nuclear Science & History is an equal opportunity employer*
Museum Store Clerk
Overview
The National Museum of Nuclear Science & History has a part-time, hourly position opening for a Store Clerk who will work in the museum’s gift shop as a clerk as well as the Museum Artifact Center as a greeter. The position is 20-25 hours weekly, with scheduled hours between 8:30 am and 4:30 pm, with a heavy emphasis on Tuesdays and Wednesdays, including some holidays. This position may be required to work museum special events after 5 pm.
ESSENTIAL JOB FUNCTIONS
- Welcome visitors to the Museum Artifact Center
- Help visitors purchase tickets to the Museum Artifact Center when necessary
- Maintain overall knowledge of the museum, Museum Artifact Center, and the museum’s store
- Help customers with selection of merchandise when working in the museum store
- Respond to all concerns/inquiries of customers quickly
- Handle money and other payment transactions, enter all transactions into, and operate the point-of-sale computer system when working in the museum store
- Clearly communicate information regarding product availability and museum information
- Answer the telephone in a pleasant and professional manner
- Maintain the cleanliness of the desk area
- Dispose of cardboard waste and trash
- Organize and price merchandise, maintain merchandise signage
- Perform other duties as assigned by museum management and supervisors
- Ability to stand for extended periods of time
- Ability to lift and carry up to 15-20 lbs.
Desired Attributes:
- Exceptional customer service
- Demonstrated organizational skills
- Strong communications skills
Reports to: Director Finance and Administration
Basic Work Week: The position is part-time, non-exempt, with 20-25 hours/week. The hourly rate is $14. This position is not eligible for major medical and additional benefits.
To Apply: Applications must contain all the following points:
- Submit a cover letter
- Submit a resume
How to Apply: Submit a cover letter and resume to the Director of Finance
*The National Museum of Nuclear Science & History is an equal opportunity employer*
Job Type: Part-time
Work Location: In person